Response to Request for Quotation

Response to Request for Quotation (843) is sent by suppliers and service providers to buyers in reply to a Request for Quotation (840). The supplier uses this transaction set to submit pricing, availability, terms, and delivery information for the products or services requested. The document begins with the BQR (Beginning Segment for Response to Request for Quotation) segment, which establishes the quotation response details. Suppliers can specify pricing through the CTP (Pricing Information) segment, outline payment and discount terms using ITD (Terms of Sale/Deferred Terms of Sale) and DIS (Discount Detail) segments, and detail item-level information in the PO1 loop, which contains product identification, quantities, measurements, and scheduling data. Additional segments accommodate transportation details, taxes, special handling requirements, and contact information, enabling comprehensive quote responses.

Consider a scenario where TechSupply Inc., a component distributor, receives a Request for Quotation from AutoManufacturing Corp. requesting pricing on 500 units of microcontrollers and 200 units of circuit boards needed for assembly next quarter. TechSupply Inc. responds with an 843 transaction containing line items in the PO1 loop specifying unit prices via CTP, bulk discounts through DIS, and FOB (F.O.B. Related Instructions) terms indicating free on board at TechSupply’s warehouse. The response includes delivery schedules in the SCH (Line Item Schedule) loop showing availability in three shipments across the requested timeframe, terms of sale in the ITD segment offering net 30 payment, and contact information in the PER segment for questions. This structured response allows AutoManufacturing Corp. to evaluate the offer against other quotes and make informed purchasing decisions.