Warehouse Stock Transfer Receipt Advice

Warehouse Stock Transfer Receipt Advice (944) is a document that a receiving warehouse sends to confirm receipt of goods transferred from another location. The warehouse facility that receives the stock sends this transaction to the organization that initiated the transfer, typically in response to a warehouse stock transfer shipment. Key segments include the W17 (Warehouse Receipt Identification) segment, which establishes the receipt reference and date; the N1 (Name) segment used within Loop 0100 to identify parties involved such as the sending warehouse, receiving warehouse, and other relevant contacts; and the W07 (Item Detail For Stock Receipt) segment in Loop 0200, which documents each line item received with quantity and condition information.

Consider a scenario where SafeHold Distribution operates multiple warehouses across regions. When SafeHold’s Eastern warehouse receives a transfer shipment from its Central warehouse containing 500 units of product SKU-4821, the Eastern facility generates a 944 transaction. This message identifies the shipment using the W17 segment, specifies the sending and receiving warehouses via N1 segments with contact details, and lists each received item through W07 segments showing the quantity accepted. If any items were damaged or discrepancies were found, the W13 (Item Detail Exception) segment would document those exceptions. The W14 (Total Receipt Information) segment provides summary totals, and the message is transmitted back to the Central warehouse and relevant supply chain partners for inventory reconciliation.