851 Asset Schedule
An X12 851 asset schedule communicates detailed information about assets, their associated costs, and related financial or operational details. Typically sent by asset owners, financial institutions, or service providers to recipients such as lessees, insurers, or regulatory bodies, the 851 may be transmitted in response to a request for asset documentation or as a periodic submission. The transaction uses the BLS (Beginning Segment for Asset Schedule) segment to establish the schedule’s purpose and scope, the LS1 (Asset Item Identification) segment to identify and describe individual assets within the schedule, and the PAM (Period Amount) segment to convey time-based financial amounts associated with each asset or the overall schedule.
For example, a leasing company might send an 851 to an insurance provider listing equipment under lease. The N1 loop identifies the lessor, lessee, and insurance contact parties with their addresses and administrative contacts. Within the LS1 loop, each asset appears separately—a construction crane might be identified via the LS1 segment, with details provided through LIN (item number), PID (physical description), CTP (rental rate), and PAM segments (monthly lease amounts). Multiple assets repeat this structure, and the CTT (Transaction Totals) segment at the end summarizes the count and aggregate amounts, enabling the insurance company to verify coverage against the lessor’s documented asset portfolio.
Sample EDI 851 file
Illustrative sample with fictional parties. More EDI sample files
ISA*00* *00* *ZZ*SAMPLESENDER *ZZ*SAMPLERECEIVER *261015*0900*^*00501*000000001*0*T*:~
GS*LS*SAMPLESENDER*SAMPLERECEIVER*20261015*0900*1*X*005010~
ST*851*0001~
BLS*00*SA*MLA88214-S07*20261014*1530~
N9*MM*MLA-88214~
N9*POL*CIM-4470921~
DTM*226*20261001~
N1*LE*Cascade Ridge Equipment Finance*93*CREF01~
N3*4410 Willowmere Parkway Suite 300~
N4*Portland*OR*97220~
PER*IC*Dana Whitcomb*TE*5035550142*EM*dwhitcomb@example.com~
N1*LS*Tamarack Aggregate Contractors*93*TAC2207~
N3*1875 Sagebrush Quarry Road~
N4*Boise*ID*83716~
N1*IN*Granite Shield Casualty*93*GSC550~
LS1*1*1**IVX-350-LC*IRONVALE MACHINERY*HYDRAULIC EXCAVATOR*IVX350LC~
LIN*1*SN*IVX350LC26A01187*AN*CREF-A-30418~
PID*F****2026 IRONVALE IVX350LC HYDRAULIC EXCAVATOR 35 TON WITH 60 IN BUCKET~
CTP**RPM*8450~
PAM****LPY*8450*MO*227*20261001**228*20290930~
AMT*21*412500~
N1*IA*Tamarack Aggregate Contractors Pit 4~
N3*6120 Coldwater Bench Road~
N4*Kuna*ID*83634~
LS1*1*2**HD-30AT*BRENNFORD HEAVY EQUIPMENT*ARTICULATED DUMP TRUCK*HD30~
LIN*2*SN*BHE30AT2611452*AN*CREF-A-30419~
PID*F****2026 BRENNFORD HD30 ARTICULATED DUMP TRUCK 30 TON~
CTP**RPM*5490~
PAM****LPY*5490*MO*227*20261001**228*20290930~
AMT*21*268000~
N1*IA*Tamarack Aggregate Contractors Pit 4~
N3*6120 Coldwater Bench Road~
N4*Kuna*ID*83634~
LS1*1*3**WL-640*IRONVALE MACHINERY*WHEEL LOADER*WL640~
LIN*3*SN*IVWL640K26C00942*AN*CREF-A-30420~
PID*F****2026 IRONVALE WL640 WHEEL LOADER WITH 5 CU YD BUCKET~
CTP**RPM*4025~
PAM****LPY*4025*MO*227*20261001**228*20290930~
AMT*21*196750~
N1*IA*Tamarack Aggregate Contractors Yard 2~
N3*4200 Lone Juniper Road~
N4*Mountain Home*ID*83647~
CTT*3~
AMT*21*877250~
SE*43*0001~
GE*1*1~
IEA*1*000000001~
Structure
Asset Schedule (LS851) contains 2 tables (Heading, Detail), 3 loops, and 39 segments. Sign up free or login to view every table, loop, and element in full, as well as download it in Markdown or console (text) formats.
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